Privacy and Policy
This Privacy Policy explains how the NIU Journal of Applied Sciences, Biotechnology and Computational Research collects, uses, discloses, protects, and retains personal data across its journal website, article services, manuscript submission systems, editorial workflows, and communication channels.
1. Scope and Data Controller Information
This Privacy Policy applies to personal data processed through the journal website and associated publishing services.
Depending on the context, the journal and its publishing or administrative team may act as the data controller or jointly manage data processing with editorial staff, hosting providers, and service partners involved in publication and platform operations.
2. Categories of Personal Data We Collect
We collect only the personal data necessary for journal operations, editorial processes, communication, and platform management:
- Name, designation, institutional affiliation, and professional details
- Email address, phone number, and contact information
- Account credentials and user preferences
- Manuscript submission data, author/reviewer details, and publication metadata
- Communication records with editors or support teams
- Technical data (IP address, browser type, device information, usage logs)
- Newsletter preferences and consent records
3. Sources of Personal Data
Personal data may be collected:
- Directly from users (authors, reviewers, readers)
- Through manuscript submission and peer review processes
- From institutional or professional affiliations
- Through website usage, cookies, and analytics tools
- From trusted third-party service providers
4. Purpose of Data Processing
We process personal data only when necessary for legitimate academic and operational purposes, including:
- Managing journal submissions, peer review, and publication processes
- Conducting editorial and review workflows
- Communicating with authors, reviewers, and readers
- Maintaining publication records and scholarly metadata
- Providing user support and responding to inquiries
- Improving website performance, usability, and accessibility
- Ensuring platform security and preventing misuse
- Sending newsletters and academic updates (where permitted)
- Complying with legal and regulatory obligations
5. Legal Basis for Processing
Where applicable, data processing is based on:
- Performance of a publishing or service-related contract
- Legitimate interests in academic publishing and communication
- Compliance with legal and regulatory obligations
- Protection of rights, safety, and security
- User consent (where required)
Users may withdraw consent at any time for future processing.
6. Cookies and Analytics
The website may use cookies and similar technologies to:
- Enhance user experience
- Analyze website traffic and usage
- Improve functionality and performance
- Maintain platform security
Where required, non-essential cookies are used only after obtaining user consent. Additional details may be provided in a separate Cookie Policy.
7. Data Sharing and Disclosure
We do not sell personal data. Data may be shared only when necessary for journal operations or legal compliance:
- Editorial team members and authorized staff
- Technical service providers (hosting, analytics, security)
- Indexing and archiving services
- Legal or regulatory authorities when required
8. International Data Transfers
Due to the global nature of academic publishing, personal data may be processed in multiple countries. Appropriate safeguards are implemented to ensure compliance with applicable data protection laws.
9. Data Retention
Personal data is retained only as long as necessary for:
- Editorial and publication purposes
- Maintaining academic records and archives
- Legal and regulatory compliance
- Security and audit requirements
Published research and associated metadata may be retained long-term to preserve the scholarly record.
10. Data Security
We implement appropriate technical and organizational measures to protect personal data from unauthorized access, loss, misuse, or disclosure.
However, no system is completely secure, and users are responsible for maintaining the confidentiality of their account credentials.
11. User Rights
Subject to applicable laws, users may have the right to:
- Access their personal data
- Correct or update inaccurate information
- Request deletion of data
- Restrict or object to processing
- Request data portability
- Withdraw consent where applicable
Requests can be made using the contact details below.
12. Marketing Communication and Newsletter Preferences
Users may opt to receive newsletters and academic updates. They can unsubscribe at any time using available options.
Important service-related communications may still be sent when necessary.
13. Children’s Privacy
The journal’s services are intended for academic, scientific, and professional audiences. The journal does not knowingly collect personal data from children without appropriate legal authorization.
14. External Links and Third-Party Services
The website may contain links to third-party platforms, repositories, or services. These operate independently, and the journal is not responsible for their privacy practices or policies.
15. Changes to This Policy
This Privacy Policy may be updated periodically to reflect changes in legal, technical, or operational requirements. Updated versions will be published on this page with a revised effective date.
16. Contact Information
NIU Journal of Intelligent Engineering Systems and Emerging Technologies
Noida International University
Plot No. 1, Sector-17 A, Yamuna Expressway,
Gautam Budh Nagar, Uttar Pradesh – 201312, India
Phone: 8745862200, 0120-4862200
Email: niu@technicaljournals.org
